Tip: Use the ‘Choose default signature’ section to select the default signature you wish to use for each email or reply. Once you are happy with your new signature, simply click on ‘Ok’ to save the changes. Now scroll down and enter your new signature in the ‘Edit Signature’ section. In the ‘Select a signature’ to edit section, select the Signature that you wish to change. Now click on ‘Signature’ at the top of your screen. Open the Outlook app and initiate a new email composition as you normally would. Follow the guide below to change your signature in the native desktop app for Outlook. The layout for this client is a bit different from the web app and changing the signature can be a bit confusing sometimes. Microsoft has a dedicated desktop client for Outlook as well. This should help add signatures automatically to your emails in Outlook.
Use the guide above to head back to your settings and check the box for ‘Automatically include my signature on new messages that I compose’ and ‘Automatically include my signature on messages I forward or reply to’. This issue usually occurs when your changes have not been saved in Outlook. This should help add the signature to your email. In case your new signature is not automatically added to your emails, click on the ‘3-dot’ icon at the top and then click on ‘Insert Signature’.
How to insert the signature in Outlook on web Simply compose a new email to try it out and the new signature should automatically get added to the body of the email. Simply check the box for each relevant option that you wish to activate.Ĭlick on ‘Save’ in the bottom right corner once you are done.Īnd that’s it! Your email signature should now be changed. Now choose if you wish to automatically add signature to your new emails, forwards and replies. Delete your previous signature and enter your new one at this screen. You will now see the ‘Email Signature’ section at the top. Select ‘Mail’ and then ‘Compose and reply’. Now click on ‘View all Outlook settings’ at the bottom of your sidebar. Once logged in, click on ‘Settings’ in the top right corner. Open this link in your web browser and sign in with your Microsoft/Outlook account. Change signature in Outlook app on mobile (Android and iOS).
Change signature in Outlook on PC on Web.Set it up once, and see how much time you will save.īy Susan M. To create and use email signatures in Outlook Web App, see Create and add an email signature in Outlook Web App. Important: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in each. You’ll have to add the signature manually to this one message. Once you create your signature, Outlook doesn’t add it to the message you opened in Step 1, even if you chose to apply the signature to all new messages. For more information, see Insert hyperlinks to Facebook and Twitter in your email signature. You can also add social media icons and links. You can change the appearance of any text you add by using the mini formatting toolbar above the text box. Add more information, such as a job or position title and a telephone number, beneath your name (signature). Notes: You can create a signature block like the one in the screenshot.
If you don’t want to auto sign your new email messages, accept the default option of (none). In the New messages list, choose the signature that you want to be added automatically to all new email messages.You can have different signatures for each email account. In the E-mail account list, choose an email account to associate with the signature.Under Choose default signature, set the following options for your signature:.Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.On the Message tab, in the Include group, choose Signature > Signatures.You can even create different signatures for original emails and shorter ones for replies. Here are easy instructions on how to add an automatic signature in Outlook so that every email will have your contact information. At my last company, the CFO was typing in his signature on emails all the time. I get e-mails from way too many companies that have no signature and no phone number which makes it harder for me to give them a call back.